Contracts are written agreements binding Texas A&M University and the other party to the contract and to the obligations within the document. The Department of Contract Administration has responsibility for the review and approval of contracts prior to a contract being signed by the appropriate Texas A&M officer with delegated authority (see President’s Delegation of Authority for Contract Administration below). Written contracts should be executed whenever Texas A&M enters into a binding agreement with another party that involves any stated or implied consideration.
President’s Delegation of Authority for Contract Administration (revised July 25, 2023 – next revision July 25, 2028): https://rulesadmin.tamu.edu/rules/download/25.07.01.M1.01
Contract Management Application in AggieBuy - Contracts +
The departments of Contract Administration and Procurement Services have activated a Contract Management application within AggieBuy for use by Texas A&M University called Contracts+. This application includes a contract request form which will be used to initiate a new contract, amend an existing contract, or review a contract provided (this takes the place of old PDF Contract/Agreement Approval Transmittal Form). Once created in AggieBuy, the form will route to the department originator and then, for most departments, AABS will sign as the department head to get the form routed appropriately. After the contract/agreement is approved by Contract Administration, signatures will be obtained via DocuSign. AABS will create a requisition and a PO will be established based on the fully executed agreement. Contracts to be submitted include:
- Revenue contracts
- Contracts with no monetary exchange involved
- Purchase transactions that would normally route to Procurement based on the dollar amount spent
- Purchase transactions that would not route to Procurement (even if funds are to be encumbered):
- Exempt purchases – see https://purchasing.tamu.edu/rules-regulations.html#procedures under Purchasing Procedures (SAP) for details on exempt purchases
- Purchases within the department’s delegated authority (up to $10K)
For purchase contracts, departments should submit the Purchase Request DCS along with the unsigned contract/agreement, and AABS will create the contract request form in AggieBuy. For all other contracts, please contact your AABS Business Coordinator for assistance.
For departments that want to create the contract request form directly, Contract Administration has developed a User Guide.